Skip to content
Get started

Writing pack · 8 templates

Scholarship and admission letters, in English that sounds like you

Eight templates for everything an application abroad asks you to write, from the motivation letter to your reply when the offer arrives. Write your notes in Arabic or English and get clear, honest English that reads like a person, not a formula.

See the templates

Who this pack is for

  • Students applying for a master's or a PhD abroad, including funded scholarships such as Erasmus Mundus, Chevening, DAAD or Fulbright.
  • Graduates who write well in Arabic but find that their English applications come out stiff or translated.
  • Anyone who has to email a professor, an admissions office or an embassy and wants to be polite without sounding like a template.

What the committee looks for

  1. A reason for this programme Why this course, at this university, now. A letter that could be sent anywhere convinces no one.
  2. Evidence, not adjectives Courses, projects, jobs and results that really happened, with numbers where they are honest.
  3. A plan What you will study, and what you will do with the degree afterwards.
  4. Fit with their goals Every scholarship funds a purpose: leadership, research, development at home. Read their criteria and answer them.
  5. Clear, specific English Committees read hundreds of letters. The generic ones blur together; the specific ones are remembered.

The templates in this pack

Write a draft from a short form, or open the outline in the workspace with the recommended settings and write it in your own words.

  1. Motivation letter

    Why this programme, why you and what you will do with it, in one honest page.

    Write a draft Open the outline
    Tips, outline and settings

    What the committee looks for

    • A specific reason for this programme, not one you could send to any university.
    • Evidence: what you did, with results or numbers, instead of adjectives like "hard-working".
    • A believable plan for after the degree.
    • Respect for the limit: one page, unless they ask for more.

    Recommended workspace settings

    Mode
    Academic
    Emotion
    Balanced
    Vocabulary
    Standard
    Length
    Balanced

    Outline

    Dear Admissions Committee,[Opening: one real moment, project or problem that led you to this field. Not "Since I was a child…"][Why this programme: two or three things in its courses, labs or staff that match what you want to learn.][Your background: your degree and one or two results that show you are ready. Use numbers where you honestly can.][Your plan: what you will do with this degree, and where.][Closing: one or two sentences, with a short thank-you.]Sincerely,[Your name]

  2. Statement of purpose

    Your academic path, the questions you want to work on and why this department, for graduate admissions.

    Write a draft Open the outline
    Tips, outline and settings

    What the admissions committee looks for

    • A clear research direction, even if it may change later.
    • Proof that you can do graduate work: methods, projects, a thesis, results.
    • Specific fit: faculty or labs whose work connects to yours, named only if you have read it.
    • A professional tone, with less life story than a personal statement.

    Recommended workspace settings

    Mode
    Academic
    Emotion
    Neutral
    Vocabulary
    Advanced
    Length
    Balanced

    Outline

    [The question: the problem or research question you want to work on, in one or two sentences.][How you got here: the course, project or thesis where this question started.][Your preparation: the methods, tools and results that show you can do research. Be specific.][Why this department: one or two faculty members, labs or groups whose work fits yours, and why.][Your goal: what you want to do after the degree.]

  3. Personal statement

    The story behind your application: what shaped you and what you will bring, told through real moments.

    Write a draft Open the outline
    Tips, outline and settings

    What the committee looks for

    • One or two real moments, told well, rather than your whole life.
    • Reflection: what you learned and how you changed.
    • Hard experiences told with dignity: what you did, not how much you suffered.
    • A clear link at the end between your story and this opportunity.

    Recommended workspace settings

    Mode
    Standard
    Emotion
    Balanced
    Vocabulary
    Standard
    Length
    Balanced

    Outline

    [A moment: one specific scene that shows who you are. Where were you, what happened, what did you do?][What it taught you: the skill, value or question you took from it.][What you did next: what you have done since then that builds on it, with facts.][What you will bring: to the programme, the scholarship community or your field.][Closing: how this opportunity connects your story to what comes next.]

  4. Research proposal summary

    A short summary of the research you propose: the gap, your question, the method and why it matters.

    Write a draft Open the outline
    Tips, outline and settings

    What the supervisor and committee look for

    • A gap stated precisely, not "little research has been done".
    • One main question you can answer within the time and the funding.
    • A method that fits the question, with data you can actually get.
    • Honest scope: what the project will not cover.

    Recommended workspace settings

    Mode
    Academic
    Emotion
    Neutral
    Vocabulary
    Advanced
    Length
    Balanced

    Outline

    [Working title][Background and gap: what is known, and the specific thing that is not.][Research question and aims: one main question, two or three aims.][Method and data: how you will answer it, with what data, and where.][Contribution: what will be known or possible afterwards, and for whom.][Scope: what the project will not cover.]

  5. Recommendation request to a professor

    A polite request that is easy to say yes to, with the programme, the deadline and what the professor could mention.

    Write a draft Open the outline
    Tips, outline and settings

    What the professor needs

    • Time: ask at least three weeks before the deadline.
    • A reminder of who you are: the course or project, and the year.
    • Everything in one place: deadline, link, CV and a few points they could mention.
    • A polite way to say no, so that a yes means a strong letter.

    Recommended workspace settings

    Mode
    Business
    Emotion
    Balanced
    Vocabulary
    Standard
    Length
    Shorter

    Outline

    Subject: Recommendation request: [programme], deadline [date]Dear Dr [last name],[Who you are: your name, and the course or project you did with them, and when.][The request: would they be willing to write a recommendation for [programme] at [university]?][The details: the deadline, how the letter is sent, and that you can share your CV and a short summary.][What they could mention: one or two pieces of your work they saw.][An easy way out: you understand if they do not have the time.]Thank you for considering it,[Your name]

  6. Follow-up to an admissions office

    Ask about your application or a missing document, with your reference number, the dates and one clear question.

    Write a draft Open the outline
    Tips, outline and settings

    What the admissions office needs

    • Your reference number in the subject line, so they find your file in seconds.
    • One clear question they can answer.
    • Patience: wait for the time they gave before you write.
    • A real deadline, such as a visa appointment, stated calmly.

    Recommended workspace settings

    Mode
    Business
    Emotion
    Neutral
    Vocabulary
    Standard
    Length
    Shorter

    Outline

    Subject: [programme], application [ID]: [your question in a few words]Dear Admissions Office,[Who you are: full name, programme, application ID and the date you applied.][Your question: one clear question, for example whether your file is complete.][Any date that matters: a visa appointment or another deadline, if there is one.]Thank you for your help,[Your full name]

  7. Student visa cover letter

    A factual cover letter for the embassy: why you are travelling, how your studies are funded and your plans after the course.

    Write a draft Open the outline
    Tips, outline and settings

    What the visa officer looks for

    • Facts that match your documents exactly: names, dates and amounts.
    • Clear funding: who pays, how much, and the proof attached.
    • Your plans after the course, stated simply.
    • A short list of the documents attached. Calm and factual, with no pleading.

    Recommended workspace settings

    Mode
    Business
    Emotion
    Neutral
    Vocabulary
    Standard
    Length
    Balanced

    Outline

    Subject: Student visa application: [full name], passport [number]Dear Visa Officer,[Purpose: the programme, the university, the start date and the length of study.][Admission: the offer or enrolment letter you have.][Funding: who pays tuition and living costs, how much, and the proof.][Accommodation: where you will live, if it is arranged.][After the course: your plans, stated simply.][Documents attached: a short list.]Yours faithfully,[Full name][Passport number]

  8. Accept or thank for a scholarship

    Accept an offer, thank them while you decide, or decline politely, and confirm the next steps.

    Write a draft Open the outline
    Tips, outline and settings

    What the scholarship office needs

    • A clear answer in the first sentence.
    • The reference number and your full name, exactly as in the offer.
    • Next steps and dates confirmed.
    • Gratitude that is sincere and short.

    Recommended workspace settings

    Mode
    Standard
    Emotion
    Balanced
    Vocabulary
    Standard
    Length
    Shorter

    Outline

    Subject: [scholarship name], [reference number]: [acceptance / thank you]Dear [name],[Your answer: accept the offer, thank them while you decide, or decline politely.][A specific thank-you: what this offer means for your studies.][Next steps: the forms, dates or documents you will send, and any question.]With thanks,[Your full name]

Common mistakes Arabic speakers make

Most of these come from writing in Arabic in your head and translating sentence by sentence. Each one is easy to fix once you see it.

  1. Opening with a childhood dream

    Committees have read "Since I was a child, I have dreamed of…" thousands of times. Open with something only you can write: a project, a problem, a moment.

    Before

    Since I was a child, I have always dreamed of studying abroad and achieving my goals in life.

    After

    In my final-year project, I built a low-cost alarm that tells families when their water tank is almost empty. Making it work through daily power cuts is what led me to embedded systems, and to this programme.

  2. Courtesy translated word for word

    Phrases like "your esteemed committee" and "my humble application" are polite in Arabic but sound old-fashioned, even ironic, in English. Say plainly what you are applying for.

    Before

    I am honoured to present to your esteemed committee my humble application for your prestigious scholarship.

    After

    I am applying for the 2026 Master's Scholarship in Public Health.

  3. Adjectives instead of evidence

    "Hard-working" and "passionate" are claims. One real fact lets the reader reach that conclusion on their own.

    Before

    I am a hard-working, passionate and highly motivated student who loves challenges.

    After

    For my last two years at university, I worked 20 hours a week at a pharmacy and still graduated in the top 5% of my class.

  4. Grammar that comes from Arabic

    "Since" with a length of time, "study master", "informations": small slips that a reader notices in the first paragraph.

    Before

    I graduated since two years and I want to study master in data science because it is very important field.

    After

    I graduated two years ago, and I want to do a master's in data science because my work already depends on it.

  5. The request buried at the end

    A professor reading your email on a phone should know what you are asking by the second line. Put the request first, then the details.

    Before

    Dear Doctor, I hope you are fine. I am your student from 2021 and I attended your course and did my project with you. I want from you to write a recommendation letter for me.

    After

    Dear Dr Haddad,

    Would you be willing to write a recommendation letter for my application to the MSc in Data Science at the University of Edinburgh? The deadline is 15 January.

  6. "Any update?" with nothing to go on

    Admissions offices handle thousands of files. Give your reference number, the date you applied and one question they can answer.

    Before

    Any update about my application? Please reply fast.

    After

    I applied for the MSc in Civil Engineering (application ID 248913) on 3 March. Could you tell me whether my file is complete, or whether you need another document?

Write in Arabic, send it in English

  1. 1 Choose a template

    Write a draft from a short form, or open the outline in the workspace and write it yourself.

  2. 2 Write your notes in Arabic

    Choose "Arabic → English". Notes are enough: you do not need full sentences.

  3. 3 Check the English, then send

    You get natural English in the recommended mode. Check every name, number and date before you send it.

Questions people ask

What is the difference between a motivation letter, a statement of purpose and a personal statement?

They overlap, but each has its own focus. A motivation letter, common in Europe, explains why this programme and why you, usually in one page. A statement of purpose, common for graduate study in the US and Canada, centres on your academic preparation and research plans. A personal statement, asked for by UK universities and many scholarships, tells the story of what shaped you. Always answer the exact question the programme asks, within its word limit.

How do I write a strong statement of purpose?

Start with the question or problem you want to work on, then show how your studies led you to it: a course, a final-year project, a thesis. Next, name the methods and skills you already have, then a professor, lab or group in the department whose work connects to yours, and close with your career goal. The statement of purpose template puts these parts in that order for you.

Can I write my notes in Arabic?

Yes. Fill in a template's fields in Arabic, or open the outline in the workspace with "Arabic → English" selected. You get natural English, not a word-for-word translation, and names, numbers and dates stay exactly as you wrote them.

How do I ask a professor for a recommendation letter?

Ask at least three weeks before the deadline. Remind them who you are (the course or project, and the year), name the programme, the deadline and how the letter is sent, and offer your CV and a few points they could mention. Leave them a polite way to say no: a yes then means a strong letter.

Will HumanProse invent achievements or details?

No. The templates write only from the facts you give. When something essential is missing, the draft leaves a [bracket] for you to fill in instead of making it up. Read every line before you send it: it is your application.

How long should a motivation letter be?

Follow the programme's limit first. Without one, a single page of about 400 to 700 words is usual. The template writes a first draft of up to about 380 words; add your own details in the workspace and stay under the limit.

Is it allowed to use a writing tool for an application?

Rules differ. Some universities and scholarships ask you to declare any help from writing tools, this one included, and a few do not allow it for certain documents. Check the policy of each programme. Whatever the rules, the experience, the plans and the facts must be yours.

Does a well-written letter guarantee admission or a scholarship?

No, and no tool can promise that. Decisions depend on your record, the programme and how many people apply. A clear letter makes sure the committee sees your real case.